Hiring Construction Administrative Assistant - $28-30/hr

We are hiring a IRA Compliance Field Administrator for our solar site located Powell Butte OR.

*Experience/Knowledge of Union work is a must*

Position Title:
Onsite Administrative Support
This role provides onsite administrative support to one or more members of the project management team for construction projects or other designated departments.
 

Key Responsibilities:

• Manage incoming and outgoing mail, including UPS and FedEx; sort, prioritize, and distribute accordingly.

• Coordinate travel arrangements, itineraries, and meeting schedules.

• Support daily administrative needs and tasks as they arise.

• Maintain cleanliness and organization of jobsite offices and trailers.

• Welcome and sign in visitors to the jobsite.

• Assist with onboarding and orientation videos for new employees, visitors, and subcontractors (outside of California).

• Help manage office and jobsite facilities as needed.

• Track inventory and reorder office supplies and materials.

• Draft, type, and distribute memos, reports, and correspondence.

• Scan, file, and organize safety paperwork in both digital and physical formats.

• Print, organize, and maintain jobsite documents, safety sheets, and forms.

• Monitor and support the maintenance of office equipment and assist with updates.

• Support mobilization and demobilization of jobsite trailers and facilities.

• Run errands and pick up deliveries as directed.

• Assist with project closeout procedures, including archiving plans and documentation.

• Provide support for jobsite quality control efforts.

• Assist in preparing site reports and capturing progress and SWPPP photos.

• Help maintain safety documentation and personal protective equipment (PPE) supplies.

• Perform other duties as assigned by the office or field team.

Minimum Qualifications:

• High school diploma or equivalent

• Minimum of two years of office administrative experience

• Strong attention to detail

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

• Familiarity with standard office procedures and equipment

• Excellent organizational and time-management skills

• Ability to work independently and collaboratively within a team

• Quick learner with the ability to adapt to new software

• Reliable, dependable, and flexible

Pay:
$25/hr

Schedule:
Monday-Friday 
7am - 3:30pm or 8am - 4:30pm

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