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On Site Solar Admin
Posted: 06/26/2026
Job Number: 57478032
Pay: $24-28 / hour
Job Description
Spec Personnel is seeking a highly organized and detail-oriented On-Site Solar Site Administrator to support daily operations on an active utility-scale solar project in Buncombe, IL.
This role serves as the administrative hub of the jobsite — supporting field leadership, safety, HR onboarding, workforce tracking, and project reporting. The ideal candidate thrives in a fast-paced construction environment and plays a key role in keeping site operations compliant, documented, and running efficiently.
Key Responsibilities
Site Administration & Workforce Support
- Manage daily sign-in sheets and workforce tracking logs
- Coordinate new hire onboarding, orientations, and badging
- Maintain manpower rosters and headcount reports
- Assist with timekeeping collection and approvals
Document Control
- Organize and maintain digital and hardcopy personnel files
- Track worker certifications (OSHA, equipment, electrical, etc.)
- Upload and manage compliance documents in project systems
Compliance & Safety Support
- Assist Safety team with onboarding and orientation paperwork
- Track safety training attendance and documentation
- Support incident reporting and OSHA log maintenance
Reporting & Communication
- Prepare daily and weekly administrative reports
- Support Project Managers and Superintendents with scheduling updates
- Coordinate lodging lists, per diem tracking, and travel rosters
Office Coordination
- Maintain site office supplies and equipment
- Coordinate meetings, orientations, and visitor access
Qualifications
Required
- 2+ years administrative experience (construction, industrial, or solar preferred)
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Strong organizational and communication skills
- Ability to work on an active construction site
Preferred
- Utility-scale solar project experience
- Knowledge of prevailing wage / certified payroll
- Experience onboarding large field workforces
- OSHA 10 Certification
- Bilingual (English/Spanish) a plus
Compensation & Benefits
Pay Range: $24 – $28 hour (DOE)
- Per Diem: Available for non-local candidates
- Schedule: 40–60 hours/week (project dependent)
- Project Completion Bonus: Potential eligibility
- Benefits: Medical, Dental, Vision, 401(k) (if applicable)
Work Environment
- Combination of site office trailer and field interaction
- Active construction environment
- Fast-paced, multi-contractor solar project
Apply Today
Join us in building the future of renewable energy — one project at a time.
#SPEC123#57478032
This role serves as the administrative hub of the jobsite — supporting field leadership, safety, HR onboarding, workforce tracking, and project reporting. The ideal candidate thrives in a fast-paced construction environment and plays a key role in keeping site operations compliant, documented, and running efficiently.
Key Responsibilities
Site Administration & Workforce Support
- Manage daily sign-in sheets and workforce tracking logs
- Coordinate new hire onboarding, orientations, and badging
- Maintain manpower rosters and headcount reports
- Assist with timekeeping collection and approvals
Document Control
- Organize and maintain digital and hardcopy personnel files
- Track worker certifications (OSHA, equipment, electrical, etc.)
- Upload and manage compliance documents in project systems
Compliance & Safety Support
- Assist Safety team with onboarding and orientation paperwork
- Track safety training attendance and documentation
- Support incident reporting and OSHA log maintenance
Reporting & Communication
- Prepare daily and weekly administrative reports
- Support Project Managers and Superintendents with scheduling updates
- Coordinate lodging lists, per diem tracking, and travel rosters
Office Coordination
- Maintain site office supplies and equipment
- Coordinate meetings, orientations, and visitor access
Qualifications
Required
- 2+ years administrative experience (construction, industrial, or solar preferred)
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Strong organizational and communication skills
- Ability to work on an active construction site
Preferred
- Utility-scale solar project experience
- Knowledge of prevailing wage / certified payroll
- Experience onboarding large field workforces
- OSHA 10 Certification
- Bilingual (English/Spanish) a plus
Compensation & Benefits
Pay Range: $24 – $28 hour (DOE)
- Per Diem: Available for non-local candidates
- Schedule: 40–60 hours/week (project dependent)
- Project Completion Bonus: Potential eligibility
- Benefits: Medical, Dental, Vision, 401(k) (if applicable)
Work Environment
- Combination of site office trailer and field interaction
- Active construction environment
- Fast-paced, multi-contractor solar project
Apply Today
Join us in building the future of renewable energy — one project at a time.
#SPEC123#57478032
Questions about this job? Call or email the recruiter:
Ashley Sheldon
Operations Manager
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About Buncombe, IL
Ready to take the next step in your career? Explore job opportunities in the vibrant community of Buncombe, Illinois, where endless growth possibilities await. Nestled in the heart of the state, Buncombe offers a charming small-town atmosphere with easy access to big-city amenities. Imagine indulging in the delicious local cuisine, exploring art galleries like the Carbondale Community Arts or catching a show at the historic Marion Cultural and Civic Center. With nearby outdoor adventures at Shawnee National Forest and Giant City State Park, Buncombe is the perfect blend of culture and recreation. Don't miss your chance to join this dynamic community and advance your career in a truly enchanting location.
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